3 Tips for Choosing an Event Venue
Organizing an event requires you to make many decisions. Among the most important decisions is where to host the event. The venue you select can affect the date, catering options, and attendees’ experiences of your event.
If you do not have a plan, it is easy to get overwhelmed with the details of organizing an event. The good news is that organizing a successful event does not have to be a lot of hassle.
Is it Time to Look for a Venue?
You should start looking for a venue for your event anytime you are ready. However, it is advisable to start your search early. Your space requirements, event size and budget should help you determine whether a particular venue would be suitable.
The best time to start searching for a venue is months before your event is due. Ideally, you want to book a venue at least 6 months to the date of the event. When you book in advance, you will have ample time to address other critical things related to the event, such as websites, brochures, and catering. There are also multiple tools you can use to efficiently manage the activities related to organizing the event.
Consider the following when searching for an event venue:
i) Where is the venue located?
You probably already have an idea of where you would like the venue to be located. For instance, a venue that is easy to access from the home or workplaces of the expected attendees would be ideal if you are hosting a local event. If you expect most of the attendees to be traveling from out of town, a good venue would be one that is near their hotels or the airport. Consider things like transport available, traffic and parking regardless of the venue you choose.
Is there ample parking near the venue?
It is also important to check the parking space available at the venue. You want a venue with a secure parking ground. For venues that do not have parking spaces, check whether you can designate a secure area to be used for parking. In some cases, it would make sense to reserve parking spaces at nearby establishments by paying for them.
iii) What is the venue’s capacity?
Finally, consider the capacity and minimums of the venue. For example, you should know how many people can fit in the venue at a time. Choose a venue that is spacious enough to accommodate all the visitors you expect. Apart from this, make sure you follow the local fire and safety regulations of your area.
Follow the three tips above when choosing an event venue.