E-sign Forms (without sending)

[freakyferret]

Our social media manager has to get consent forms signed by guests attending events. She is frustrated with the mountain of paper forms and is looking for an e-sign solution. Problem is most require you to send the form and have it returned (usually via email). She wants to use a mobile device (cell phone or tablet), hand it to the guest to fill out and e-sign, then hand it back. This way she’s not dependent on the guest having Adobe or other type of software.

Has anyone seen something along these lines? My initial thought is a web form we can pull up on the mobile device (autofill and caching disabled naturally), but I don’t know of any services that provide such.

[Jay-Updegrove]

So, is the guest going to sign on their own device (like, they receive the form in email prior to attending the event) or on the company device (like, they show up to the event and sign on a company tablet)? Or maybe some sort of hybrid idea?

[freakyferret]

We would prefer the guest to use our devices simply so they don’t have to use their device. We want the equivalent of handing them a form to sign and handing it back, but electronically.

[jarmbrister]

Something like Jotform.com may be worth looking into. You can build a form including signature blank. Form submissions are saved in a table. Cost isn’t terrible depending on how much storage you require.

You could also build a form in Google Forms although you’ll need an add-on to provide a signature blank (as far as I know). Fillout for example is no charge for up to 1000 submissions/month according to their website: Add a signature to a Google Form | Google Forms Customizer

[Jay-Updegrove]

@freakyferret it looks like @jarmbrister has some good solutions here, and your clarification has pretty much put me in agreement with these suggestions.

[jarmbrister]

One more option for you: Digital Waiver Software: Unlock Value & Collect Useful, Usable Data

I’ve no firsthand experience with it other than it was used in a venue we visited not long ago (for signing a liability waiver). They used it on their iPads.

[titusovermyer (Gorfmaster1)]

We use jotform also for item checkouts. It is on an iPad in kiosk mode to that one form (Website). When someone checks out or in an item both them and our department get an email. Works great.

[samsmith631]

If you have the licenses, time and knowledge you could look at using Power Apps.

You could create a sign in app, show any agreement text you want and get a signature box then store it in a SharePoint List or Dataverse.

[the-grinder01]

@freakyferret

We would prefer the guest to use our devices simply so they don’t have to use their device. We want the equivalent of handing them a form to sign and handing it back, but electronically.

MS Forms? Can be set up to automatically email responses to your host as well.

[freakyferret]

Thank you all for the suggestions. I’ll look into each one of these!