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Hi Everyone,

Just trying to gauge what everyone else does when the Online SharePoint Document Library is almost full (1TB). The scenario is as follows:

  • Data is access through OneDrive for each user for the SharePoint site
  • Data that consumes the most is the client Zoom calls which are stored in case there is a disagreement at a later date. These can’t be deleted
  • The rest of the data is your standard Excel, Word type file etc

Would love to hear how you handle this to give me some ideas to implement. I’ve been thinking about Azure Blobs, but I’m concerned that the ease of access to the data becomes cumbersome.

Thanks

Duke

5 Spice ups
(Rod-IT) 2

It sounds like this is in the users personal site, move it to a dedicated SPO site, where the 1TB limit doesn’t apply.

This way also allows other users to see all of the content. So if one is off, someone else can check.

It may also be worth checking the format these are stored in, see if they can use mp4 instead.

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3

I agree with @Rod-IT
Should have a 25TB limit for a SharePoint group.

2 Spice ups
4

Hi Rod and Hulk,

I’m not sure where you’re getting your info from and I hope you’re right, but here in Australia, all SharePoint sites are 1TB limit. I get a warning in the SharePoint portal saying 300GB available of 1.4TB limit. This is because from my understanding you get 1TB of SharePoint space, plus 100GB for each user.

See attached screenshot. Am I missing something here?

Also, just to clarify, this is a Teams Document Share which is essentially just a Teams SharePoint site as far as I understand.

Thanks

Duke
SharePointDataLimit

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What you are seeing is 1TB for your tenancy, plus 10GB per user, so you have ~50 users licensed.

SharePoint admin center → Active sites → Create.

Choose a Document Center or Team site, depending on your needs.

If your tenant is limited to the 1.4TB you can buy additional capacity to expand your overall limit.

  1. Billing > Purchase Services
  2. Search for “SharePoint Online storage” or Office 365 Extra File Storage

additional SharePoint Online storage is typically around AUD $0.30 per GB per month.

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Each user gets 1TB of space, which 99GB is pre-allocated to email.

The limits you see are basic 1TB per tenant, plus 10GB per user for tenant storage.

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Thanks Rod. That was my understanding as well. I think Hulk’s comment of 25GB limit is in total. So if you were to keep purchasing additional data, you would hit a limit at 25TB combine user and SharePoint data at which point you couldn’t expand the data capacity any further

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25TB is per site, you can have multiple ‘sites’ in SPO.

If you need 100TB, you would want at least 4 sites setting up.

If you’re going to be storing this much data for however long though, would an on-prem NAS not be a cheaper alternative?

1 Spice up
9

Hi Rod,

I’m unsure what you mean by “site” in your comment. Aren’t we talking tenants here? 25GB per tenant? Yes, you have have multiple SharePoint sites within one tenant, but the total storage for all those SP sites within your tenant can only total 25GB.

Is that what you meant?

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Site, collection, pool whatever you know it as, is a way of splitting up your data.

Think of a site the same way you would a sub-folder or sub-domain.

You can buy additional space, but each site is limited to 25TB.

A tenants total capacity is only limited by your budget.

Yet ironically you do seem to understand what I mean - I mean SharePoint sites.

It’s TB, but no, it’s not limited per tenant, it’s per site.

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Thanks Rod

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Is this the “per user” storage or if this is a “per site” ? Coz we did used to have a “per site” 2TB and coz it wass purchased off a “reseller” (or was it from ISP) instead of from MS directly ?