This technical tutorial shows you how to save your Outlook email as a PDF file using manual methods as well as a professional solution. Here is given the easiest way to print your Outlook messages as a PDF file for you.
When it comes to document mobility then PDF file format is the best solution to port your file.PDF file format is widely used in big and small organizations. Even the individual prefers to use this format when he wants to share or store any confidential information. It is believed that the PDF file format is the most secure format to save your document. Moreover, it can be accessed with the help of Adobe reader as well. That’s the reason most of us prefer to keep our data in PDF format, it is easy to access and can be transferred. In PDF format, one can easily view the document page-by-page because it is in printed format.
Before we move on to the methods of Saving Outlook email to PDF let’s address some queries from the users:
User’s Query
“I am using Microsoft Office for ages, as it kept my official and personal mails sorted. But at the same time, I am using Adobe Reader also. So that I save some information in PDF format also. Due to the nature of my job, I have to switch to different locations and servers, thus I am unable to access my Outlook which is the ultimate challenge. This is the reason I want to Save some of my EMAIL files to PDF. By doing so, I will be able to view my Outlook email files in PDF. Kindly suggest to me some manuals to deal with such condition.”
Step 1: What is the need to Save Outlook Email to PDF with attachments?
There are innumerable reasons for clients to save Outlook email to PDF. Some of them are discussed below:
- The PDF file format is known for its mobility. You can easily port your file to any device. It is not possible when you are using Outlook PST email.
- In the PDF file format, all your documents are secured as it provides password protection.
- The PDF file format is compatible with all emailing clients. It makes it easy to be accessed from anywhere and on any device—for Example- laptops, desktops, Cell Phones, Tables etc.
- You must have Outlook installed on your system to access EMAIL, whereas a PDF file doesn’t need anything.
- Many organizations use PDF format to give the presentation.
Step 2: How to Manually Save Outlook Email as PDF with Attachments
MS Outlook has the inbuilt feature through which you can migrate to PDF. But you have to select the emails one by one that you want to Save into PDF format. Follow these steps:
Step 3: Methods to Save Email from Outlook to PDF
- Run and launch the Outlook application
- Then select the email which you want to Save in PDF format
- Now open the selected email
- Click on the File tab and select Print option, under the printer option, HPFCCC40 will appear by default
- Now choose to drop-down arrow>> MS Print to PDF option to initiate EMAIL to PDF conversion
- Now click on the Print option again
- Select the PDF file format in the Save as type option. Click on the Save button to proceed
- Now you can export your Outlook files to EMAIL Format.
These given methods convert Outlook emails to PDF with all attachments on mac & Windows devices.
Step 4: Methods to Print Outlook Email as PDF
By installing Adobe Acrobat Pro DC
Adobe Acrobat Pro version is a free version. It performs the task smoothly just by a plug-in to Outlook. Once you have plugged in to out to print emails in the PDF format follow these steps:
- Launch MS Outlook and click on the Adobe PDF tab
- Select emails that you want to Save>>click on the selected messages
- Now select the Create New PDF gave on the drop-down menu
- A new tab will open>> specify the location where you want to save the PDF file>> Click on Save
Step 5: For Windows - Use MS Print to Save Outlook Email as PDF
If you are still using Windows 10 and Outlook 2016 is configured on your system then you should try this option. It will work out in your case. Follow these steps:
- Browse to Outlook and select the emails that you want to Save
- Now go to File>>Print
- Then choose the Printer option and click on the Microsoft Print to PDF. Select Print from the drop-down menu
- Finally, in the saving option, specify the location and the name of the file. Then click on
- Your file will be saved at the given location successfully
We have discussed 3 manual methods of Saving EMAIL files to PDF. These methods have some cons, such as
- It is very time taking as it transfers one email at a time
- At a time while Saving the file into PDF in starts showing an error
- These approaches are successful in transferring the PDF file effectively but it fails to transfer the attachments, which leads the clients to look for the alternate solution.
Step 6: Professional Methods to Save Outlook Email as PDF File
If you want to Save your EMAIL file into PDF successfully then you should try the third-party solution. The Aryson PST Converter tool is highly impressed with its features. It is designed keeping in mind the needs of the client and it transfers all your contacts, calendar, appointments, and attachments to its text. It is handy for beginners as well.
Key Feature of Software
- Enables the client to Save Outlook EMAIL file to PDF along with the attachments
- There is no limit for the size of the Outlook PST EMAIL file that has to be Saved into PDF.
- Advanced settings give you the option to Save selected items of MS Outlook
- It has Date Stamping feature that can be used during conversion
- Compatible with all the latest and the oldest versions of Outlook and windows
Step 7: Steps to Saving Outlook Email as PDF Quickly
- Download and Launch the Aryson PST Converter
- Then click on Add Files and choose the EMAIL file that you want to export
- To save the files click on Save as PDF and click on Save
- Else, select Save as Other Formats and click Save
- If you want to filter your data by date then click on Date Filter and specify the dates.
- Now go to Choose Output Option and select the file format in which you want to save the date and then click on Apply
- In case you want to export your files directly to any other email account like Gmail or Yahoo, then click on Next and then Click on Single-mode
- Now select Inbox or Sent file system and select the preferred email client from the drop-down menu and click on Save
- Now give your credentials and Log in
- Wait till the application Saves & exports your data
PST File Converter to Export Outlook PST Emails into Various Format
In this article, I have discussed all the possible ways to Save Outlook Email as PDF. You can go for the manual method if you have some technical knowledge. The reason for saying so is that the manual method has lots of steps to be followed if you miss out on any of them you will not be able to transfer the files. At times manual methods also fail to transfer the attachments. On the other hand, when you use the professional method to Save the Outlook EMAIL to PDF it takes care of your entire data. You are able to transfer your file in no time. It transfers all your files in bulk.
