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Are you looking for a way to save many Gmail emails as PDF document files and don’t know where to start? Then you’ll find a step-by-step guide to exporting emails from Gmail to PDF format in this blog.

When it comes to the best webmail service, Gmail is at the top of the list. Google’s Gmail account is used by all users, from enterprises to beginners, to communicate from one location to another. It provides users with a variety of features and handles their data. All of Gmail’s mailbox data is stored in the cloud. Users may, however, receive crucial emails and wish to convert Gmail emails to PDF in mass in specific instances.

Unfortunately, Gmail does not have a direct option for exporting all Gmail emails to PDF with attachments. Users can save individual emails as PDFs in Gmail. Let’s take a look at why consumers need to preserve their Gmail mailbox in PDF format before moving on to the solution.

PDF’s Advantages (Portable Document Format)

  • A PDF is a safe format that allows users to encrypt their documents with a password.
  • Because of the portable format, it’s simple to share on the internet.
  • PDF files are compatible with practically all operating systems, including Windows, Linux, and Mac OS X.
  • PDF files can be viewed on a variety of devices, including laptops, mobile phones, tablets, and desktop computers.
  • To read or open PDF files, no further software is required.

After you’ve learned about the advantages of PDF files and why you should save several Gmail emails as PDFs, you may move on to the next step. Please let us know how you completed this task.

Methods to Save Gmail Emails as PDF Files

There are two useful methods that save your Gmail emails to PDF documents, including all email properties. One is manual methods, and the other is professional methods. Let’s see the methods for exporting emails from Gmail to PDF documents one by one in detail.

Step 1: Manual Steps to Save Gmail Email to PDF File

To save Gmail emails to PDF files manually, follow the instructions below:

  • To save emails to PDF, go to your Gmail account and sign in.
  • Open each email individually and click the three vertical dots in the upper right corner.
  • Print is the first option in the drop-down menu.
  • Select the Save as PDF option in the Destination column and save the file.
  • To save Gmail in PDF format, go to the specified location on your PC.

Manual Approach Limitations: While the manual steps outlined above are fully free and secure, they do not allow you to save many Gmail emails as PDFs at the same time. Only one email is saved at a time using this method in a PDF file. We propose the second method in the next section if you want to bulk export emails from Gmail to PDF files.

Step 2: Export Gmail Email to PDF by Professional Method

To convert Gmail emails to PDF files in bulk, use the Email Archiving Software. This method allows you to directly export many emails to PDF format without losing any data. It will save all Gmail emails, including attachments, to PDF with precise formatting. In addition, the app allows you to convert specific email folders to PDF. When doing this activity, this is a smart application with no file size or data loss difficulties. The created PDF file is saved under the same name as the subject of an email using this software.

Follow the Steps to Save Gmail Emails to PDF File Successfully

  • Download & Install Email Archiving Software.
  • Runs Software and Select Gmail Option from Drop-down list.
  • Enter Gmail ID and Third-Party Password to Login Gmail Account.
  • Select Gmail Email Items and Click on the Next button.
  • Now choose Save as Option PDF File
  • Click on the Archive button to Save Gmail Email as a PDF file.

While saving Gmail emails to PDF format is simple, there is no manual technique for bulk exporting emails from Gmail to PDF. Gmail users can export a single email to PDF at a time. To solve this issue, we’ve also covered the best Email Archiving Software, which allows you to save multiple Gmail messages as PDF files, complete with all attachments. To convert Gmail emails to PDF, use the tool’s demo edition and reap the benefits.

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For more information checkout Gmail Backup Tool | Backup Gmail Emails Data